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Free groundworks quote template with a filled-in example.

A clear, itemised groundworks quote: every line with a quantity, unit and price, the deposit, what's not included and how to accept. Print it, save it as a PDF, or copy the layout.

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Your business

07700 900123 · hello@yourbusiness.co.uk

1 Example Road, Anytown, AB1 2CD

QUOTATION

Q-0001

Issued 1 March 2027

Valid until 31 March 2027

Prepared for

Steve Collins

12 Sample Street, Anytown

Job

Slab and drainage

Line items
DescriptionQtyAmount
Excavation12 m³£1,020.00
Concrete slab30 m²£2,250.00
Drainage run15 m£1,350.00
Total (no VAT charged)
£4,620.00
Total
£4,620.00

Payment: A 10% deposit of £462.00 is due when you accept. The balance is due within 14 days of the final invoice. Bank transfer to the account on the invoice.

Not included

  • Any work not described in this quotation
  • Removing contaminated ground or hidden obstructions (quoted separately before starting)
  • Diverting existing services
  • Building Control fees

To accept: reply to this quote or sign below. Prices are fixed for the work described until 31 March 2027.

Signed ______________________   Date __________

Example prices for illustration only. Use your own rates.

Checklist

What to put on a groundworks quote

Get these right and customers can say yes without phoning you back with questions.

  1. 01

    Your details

    Business name, phone, email and address, plus your logo if you have one.

  2. 02

    The customer and the site

    Who the quote is for and where the work is, if that's a different address.

  3. 03

    A quote number and date

    So you can both refer to it, and so you know which version they accepted.

  4. 04

    The work, line by line

    Each item with a quantity and a unit (m², metre, point, day, item) and its price. Itemised quotes win more work than a single lump sum.

  5. 05

    The total, and VAT

    The full price, and whether VAT is added. If you're not VAT registered, say nothing about VAT.

  6. 06

    What's not included

    The things customers assume are, like making good or skip hire. This is where most arguments start.

  7. 07

    Deposit and payment terms

    How much up front, when the balance is due and how to pay.

  8. 08

    How long the price stands

    A valid-until date, because material prices move.

  9. 09

    How to accept

    A signature, a reply, or a tap on a link. Make saying yes easy.

Small print

Exclusions worth writing on every groundworks quote

Most disputes come from what the customer assumed was included. Say it up front.

  • Any work not described in this quotation
  • Removing contaminated ground or hidden obstructions (quoted separately before starting)
  • Diverting existing services
  • Building Control fees
Common jobs

Typical groundworks jobs to price

Starting prices from the QuoteEdge rate card. They are examples, not a recommendation; your own rates replace them.

Typical groundworks jobs and starting prices
Concrete slabfrom £1,500
Excavationfrom £1,300
Drainagefrom £900
Price one of these now, free →
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With QuoteEdge you say or type the job, it's priced from your own groundworks rate card, and the customer gets a link they can accept on their phone. The deposit invoice is raised automatically and the final invoice takes it off.

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FAQ

Groundworks quotes, answered

Something else? Email tom@quoteedge.co.uk and a real person will reply.

What should a groundworks quote include?

Your business name and contact details, the customer and site address, the work broken into lines with quantities and units, a price for each line and a total, whether VAT is included, what is not included, the deposit and payment terms, how long the price stands, and how the customer accepts.

Is a quote the same as an estimate?

No. A quote is normally taken as a fixed price for the work described, while an estimate is a rough guide that can change. If the price could move, say so on the quote and list what would change it.

How long should a quote be valid for?

Put a date on it. Thirty days is a sensible default, and it is what QuoteEdge uses, because material prices move. After that you can re-price before the customer says yes.

Should I take a deposit on groundworks work?

On bigger jobs, a deposit covers materials and secures the date. QuoteEdge starts groundworks quotes at a 10% deposit, which you can change on any quote. Put the amount and when it is due on the quote itself.

Should I add VAT to my quote?

Only if you are VAT registered. If you are, show VAT clearly and include your VAT number. If you are not, do not add VAT. Check the current registration threshold on GOV.UK.

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