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Free groundworks invoice template with a filled-in example.

A proper groundworks invoice: numbered, dated, with the deposit taken off, a due date and your bank details. Print it, save it as a PDF, or copy the layout.

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Your business

07700 900123 · hello@yourbusiness.co.uk

1 Example Road, Anytown, AB1 2CD

INVOICE

INV-0001

Issued 1 March 2027

Due 15 March 2027

Bill to

Steve Collins

12 Sample Street, Anytown

Job

Slab and drainage

Your quote Q-0001, accepted

Line items
DescriptionQtyAmount
Excavation12 m³£1,020.00
Concrete slab30 m²£2,250.00
Drainage run15 m£1,350.00
Total (no VAT charged)
£4,620.00
Less deposit paid
−£462.00
Balance due
£4,158.00

Pay by bank transfer: Your Bank · Sort code 00-00-00 · Account 00000000 · Reference INV-0001

Terms: Payment due by 15 March 2027. Business customers: late payments may incur interest and recovery costs under the Late Payment of Commercial Debts (Interest) Act 1998.

Example prices for illustration only. Use your own rates.

Checklist

What to put on a groundworks invoice

Everything that gets an invoice paid first time, and keeps HMRC happy.

  1. 01

    The word "Invoice" and a unique number

    Number them in order (INV-0001, INV-0002) and never reuse one.

  2. 02

    Invoice date and due date

    Seven or 14 days is normal for homeowners. Business customers often get 30.

  3. 03

    Your details and theirs

    Your business name and address, and the customer's name and address.

  4. 04

    What you did

    Match the lines on the quote they accepted, so there are no surprises.

  5. 05

    Amounts and the total due

    Line prices, the job total, any deposit already paid, and the balance.

  6. 06

    VAT, if you're registered

    Your VAT number, the VAT on each line or rate, and the total with VAT.

  7. 07

    How to pay

    Bank name, sort code, account number and the reference to use.

  8. 08

    Your payment terms

    What happens if it's paid late, especially for business customers.

Skip the template

Quote it on site. Invoice it in one tap.

With QuoteEdge you say or type the job, it's priced from your own groundworks rate card, and the customer gets a link they can accept on their phone. The deposit invoice is raised automatically and the final invoice takes it off.

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FAQ

Groundworks invoices, answered

Something else? Email tom@quoteedge.co.uk and a real person will reply.

What does a UK invoice need to include?

A unique invoice number, your business name and address, the customer's name and address, the invoice date, a description of the work, the amounts and the total due. VAT-registered businesses also show their VAT number, the tax point and the VAT on each rate.

When should I send the invoice?

As soon as the job is finished, while it is fresh in the customer's mind. Put a clear due date on it, such as 7 or 14 days, and your bank details so paying takes seconds.

How do I show a deposit on the final invoice?

Show the full job total, then the deposit already paid as a minus line, leaving the balance due. That way the customer can see they are not paying twice.

What can I do if a business customer pays late?

Under the Late Payment of Commercial Debts (Interest) Act, you can claim interest at 8% above the Bank of England base rate plus a fixed recovery fee from business customers. For homeowners, rely on the payment terms they agreed on the quote.

Can I send invoices from my phone?

Yes. With QuoteEdge an accepted quote becomes an invoice in one tap, with your logo, bank details and terms, sent by WhatsApp, text or email. It also chases overdue invoices for you.

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